6 Key Tips for Improving Your Team’s Customer Service Skills

In business nowadays, the make or break factor to your success is the experience you’re providing to your customers. You could nail every single other aspect of your business, but if your customers aren’t happy, they won’t be coming back to you, and word of mouth about bad experiences travels fast.

Customer service experience

This is why it’s essential for your business to be proactive in providing the very best experience it can, which means brushing up on your team’s customer service skills. Today, we’re going to detail six vital tips you can use to improve their skills and ultimately enhance the success of your business.

1. Perform a Skill Check

There are specific skills and traits that your customer service team needs to have to perform their job to the best of their ability. This means going through your team to ensure they possess them.

For example, if a customer comes to your angry about something, you need to make sure your team has empathy and compassion to this customer. You also need your team to have excellent communication skills, both in written and verbal forms and are knowledgeable about your business.

2. Evaluate Every Touchpoint

A touchpoint refers to every way a customer can come into contact with your company, which in the modern world is a lot. Whether they’re calling, emailing, writing a letter, commenting on social media, reviewing, or even coming into your business in person, you need to ensure every channel is optimized for the best results.

3. Start Using CMS Software

If you’re a business handling a lot of customers, things can become complicated, especially when trying to track them all and provide a great experience to all of them. Fortunately, there’s plenty of software that can help. When you try call centre outsourcing in the Philippines, they use a variety of tools and equipment that will make every process more effective and efficient. This makes them deliver better results to businesses that are partnering with them.

Customer Management Software can help you handle all aspects of your business, and there are plenty to choose from, so make sure you’re researching which one is best for you. For example, there are lots of different features when comparing Hubspot vs. Salesforce, so take your time.

Customer service staff answering calls

4. Implement a Follow-Up Process

Just because a customer goes away happy at the end of the interaction, that doesn’t mean the process is over. You need to make sure you’re following up with customers to evaluate their experiences. This could be in the form of a phone call or survey.

Take this information and use it to improve your customer relations, and once again enhance every aspect of your customer experience.

5. Apply Consistency

You need to ensure all the members of your customer service team and on the same page and offering a consistent experience across the board. You don’t want one member offering a fantastic experience, and another a mediocre experience. Train your staff to a minimum standard.

6. Admit Mistakes

Since you’ll be dealing with customers day in, day out, it’s important to remember that mistakes are going to be made at some point. It’s inevitable. Instead of trying to cover these up, encourage your team to admit their mistakes so everyone can learn from them.


As you can see, these are some straightforward ways you can enhance your overall customer experience for every customer. While some of these tips may take time and practice to implement, the pay-off is well worth it.