How to Improve Team Communication

Effective communication makes the workplace more enjoyable for all team members. It’s the basis for increasing productivity and delivering better results for the business organization. ¬†Being a skilled communicator is a valuable trait that requires practice and development to perfect. These tips will help you improve team communication and, therefore, performance.

Business meeting

Get to Know Your Fellow Team Members

Each team member has specific skills, abilities, and ways of interacting within the working environment. When we familiarize ourselves with one another and start to understand how others perceive the world and workplace, we can communicate more effectively.

Business organizations around the world use a respected psychometric test called the Myers-Briggs type indicator test as an instrument to learn and appreciate the differences among their employees. The test results and insights help team members communicate well with each other and work with the strengths of their colleagues.

When team members know more about one another, communicating differences in a positive manner is easier and prevents misinterpretation.

Establish an Open-Door Policy

An open-door policy is exactly that; the door of every manager should be open to each employee to discuss any matter that they wish. The idea to nurture a free environment for discussions about all concerns at every level.

Senior management should be accessible to workers of the lowest ranks, meaning that they can voice their apprehensions without fear of reprisals from their direct managers who they work with every day.

Encourage Feedback From Team Members

Employees frequently receive feedback from managers and superiors, but feedback and constructive criticism from all team members is essential to the success and continual improvement of the business.

It can be difficult to coax some team members to speak openly while at work. In 2017, Quantum Workforce published a study on communication in the workplace that found that only half of employees feel comfortable enough to speak freely.

Asking for and encouraging feedback from all team members is a good starting place. Ensure that the team members understand that their feedback is valuable. Be sure to listen to the feedback and let the employees know they have been heard and understood.

Businessman using smartphone for communicating

Use the Right Tools for Communication

Effective communication can occur through various platforms in addition to the standard face-to-face conversation, telephone call, and email.

With advances in technology, several online software options now exist to help teams communicate effortlessly through video chat, screensharing, instant messaging, custom integration tools, and even interactive drawing boards that can be customized to meet the needs of your team.

Personal communication is still a vital part of the working week, but new technology and software can help with both project management and smooth communication.

Teamwork is commonplace in the business environment. Ensuring that the team works well as a unit is essential to business success. Communication is a crucial factor in the productivity and success of the organization. Take action and use these tips to develop excellent communication skills and practices to ensure your team communication is effortless.