How to Choose an Event Venue if it is Your First Time Hosting

Planning an event of any kind, whether it’s going to be a large family party or a corporate event, can be a lot of fun because you get to stretch your creative abilities, work with talented individuals, and see your efforts come to life as the event itself unfolds. But the event planning process can also be a long, tedious, and stressful one that leaves you frazzled, especially when it comes to choosing the venue that will host your event.

Event venue

Choose a Convenient Location That Sets the Mood for Your Event

When it comes to choosing the right venue, it’s not just about the building itself. Instead, you need to also focus on the location of your venue. For a corporate event, for example, you want it to be easy to access via public transportation so you don’t inconvenience people coming from afar. Your venue should also have plenty of parking for those guests who will be driving themselves.

And, no matter what type of event you’re hosting, make sure the venue is able to set the mood and overall tone of the event as well, so consider the layout, the amount of space you have to work with, the décor and colour scheme already in place, and the view. A venue that gives you plenty of freedom to decorate, use special lighting, and enhance the space to suit your needs is definitely one worth using, and you can find many great options through Venue Hire London by Venue Search London.

Visit Each Venue You’re Considering Booking

Never book a venue without seeing it in person first and taking a tour of all of the facilities and rooms that will be used on the day of your event. This will give you the chance to be sure the venue is modern and updated and there aren’t any safety issues you’d need to worry about.

Some things that you should check include the parking area, the condition of the walls and flooring throughout, and the lighting. How much flexibility do you have to control the lighting, the décor, and the size of the room? Are the rooms noisy? What do the restrooms look like? Is the venue easily accessible by the handicapped? These are just a few things you should consider when touring the venue. Take notes at each venue, as this will help you remember what you liked best and least about each location.

Taste the Food

Arrange to set up a time to visit the venue and taste the foods that they’re planning on serving your guests on the day of the event. If there’s anything wrong with the food, this is the perfect opportunity to address any problems and make changes wherever necessary. The last thing you want is for your guests to come hungry and leave hungry, so food is definitely something you don’t want to ignore.

If you’ve never booked an event before, don’t worry. With these tips, you can rest assured you’ll book the best venue, which is the first and most important decision you’ll make for your big party or conference.

Photo credit: Boxman Studios / Flickr